The main role of the manager is to facilitate communication within your team. Please work with your team to determine the best way to do this, phone or email and be consistent.

The first step is to attend a managers meeting in the fall and in the spring where you will receive your team’s game schedule, the team roster (already sent via email to coach) and your team’s concession duty time along with other information to be distributed. The roster stays the same in the spring with the exception of an additional player who may register later in the season. You need to send an email to the webmaster if a player drops from your team. There are usually players on a waiting list.

Go through your packet and distribute the copies of each flyer to your team members.

• If you can, type up a separate schedule for your team’s games. It will save parents the time of reviewing the entire age group’s schedule. On the bottom please include directions to any away games. Maps and directions to fields can be found through the KMSC website.
• Using your game schedule develop a line duty/snack assignment sheet (if applicable – check with your coach if you have questions) and distribute. Line duty consists of walking the sideline and holding the flag. The job as a linesman is to watch the ball as it goes out of bounds and indicate which teams takes possession of the ball. Please note this function should be performed by an adult.
• Provide each family with a team roster including player’s name, phone # and parents’ names and ideally, email address.
• Volunteer hours form is available on the website. Remind them that they are responsible to fulfill 5 hours of volunteer time to have their volunteer deposit returned. Flag duty does NOT count toward this commitment. Remind parents that they are responsible for completing the form AND having the appropriate committee member sign it.
• If you are a manager or coach you will automatically receive your $50 volunteer fee back.
• If your team receives a concessions stand assignment, assign 2 adults in the concession stand. Usually the shift is two hours. Ideally, you need two people to work the stand – you may divide your assignment however you wish. Word of advice, assign the concession shift and make them responsible to a find substitute if needed. Those not assigned in the fall will probably be assigned in the spring. Try to be conscientious of families who might be managing or coaching another team, or serving in other leadership roles within our cub – they probably don’t need the extra hours!
• Fill out the phone tree list. Put the Coach’s name 1st and yours 2nd. Then continue with the rest of the team. Make a plan on how to contact the team should you need to cancel practice or a game. Email is great, but make sure each parent checks on a regular basis or during inclement weather.
• The club will provide you with a check to pay the referees for home games. The check amount corresponds with the number of home games. (ie: 3 home games equals $30.00) Cash the check and bring the money to your home games. It is your responsibility to pay the referee before each home game. If you cannot make it to a game, arrange for the payment to be made by another parent on the team.
• The club also provides each team with a first aid kit. Make sure this kit is always with the team at practices and games. Replenish supplies at the concession stand as necessary.

Try to be mindful of others who are already donating a significant amount of time to the club. Please check the committee list in the volunteer packet for people on your team. Parents already heading a committee, being a manager or head coach for another team in KMSC should not be scheduled for concessions. If you team cannot produce volunteers to staff concessions or other assignments, let a board member, or the appropriate committee member know ASAP.

At the end of the season your team may choose to acknowledge your coaches with a gift certificate or end of the year gift. Collecting for this or delegating the task would be up to your direction. Also, if you want to plan an end of the year party either at the last game or a teammate’s home you could do that. This job can stay as little as you want or expand into more.

All in all most of the work managing the team is done administratively. Since you are probably at every game anyway, paying the referee is no hug job and a parent from the team can take on that responsibility. You get to know the other parents well, so it is a really fun job! Good luck and enjoy the season!